PRIVACY NOTICE FOR OUR MEMBERS
The Irish Clay Target Shooting Association is committed to respecting the privacy of our members.
This notice is to explain how we may use personal information we collect before, during and after your membership with us, and what rights you have with us. Please read it in conjunction with a number of other ICTSA policy documents, including the ICTSA Data Protection Policies, ICTSA Constitution, Social Media Policy, Terms and Conditions and the ICTSA Day to Day Operating Rules and Bye-Laws. The relevant policies can be read in full on www.ictsa.ie
This complies with new laws coming into effect from May 2018.
We have appointed a Data Protection Liaison who has overall responsibility for data protection compliance in our organisation. Contact details are set out in the "Contacting us" section at the end of this privacy notice.
Names of data controller
Irish Clay Target Shooting Association (“ICTSA”)
Categories of personal data we collect
PERSONAL INFORMATION WE MAY COLLECT FROM YOU
You may provide us with or we may obtain personal information about you, such as information regarding your:
Our sources of the personal data
We obtain personal data when you:
Purposes and basis for processing personal data
See Schedule 1 below
Who we will disclose your personal data to
We may disclose your personal data to the following:
Your right to withdraw consent
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it. The withdrawal of consent may impact your membership status with us as it would affect our ability to administer your membership and the sport of clay target shooting.
Location of your personal data
We will keep your personal data within the EEA to the extent possible. Entering and competing in international events outside of the EEA may require a degree of data transfer outside the EEA, and in such cases, we will try to ensure data is processed securely in accordance with the standards and safeguards set out in this policy.
How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected.
The specific length of time will depend on the type of information and the reason we collected it from you. In the absence of any legal requirement, we generally retain all physical and electronic records for a period of  years after your last contact with us or the end of your membership.
In the case of Garda Vetting information, we will retain it for 12 months after the renewal period has expired. Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired.
Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it (if it is inaccurate or out of date, for example if you change your email address) or to object to our processing it, and the right of data portability.
If you have any questions relating to your rights, please contact us by using the details set out in the "Contact us" section below.
More information about your legal rights can be found on the Office of the Data Protection Commissioner’s website at http://gdprandyou.ie/
If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the Data Protection Liaison.
Changes to this Notice
We have not appointed an official Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so because we do not process large quantities of data.